Administrative Assistant/Receptionist

Company Name:
Elwood Staffing
Administrative Assistant/Receptionist
Hours: 30-40 per week
Pay: 14.00 HR
Work with the Maximo Account Support software to upload work orders. Assist with projects including filing, mass mailings, data entry, typing, etc. Answer all incoming phone calls and screen/field calls to the appropriate party. Update Microsoft Outlook Public Calendar Prepare packages for shipment. Receive incoming packages and arrange for delivery to recipient. May schedule and prepare conference rooms for meetings, place catering orders. Order, replenish and stock supplies. Acts as contact between employees and facilities services. Maintain postage machine Key card issuance and building security communication (visitors). May coordinate company travel. May assist in coordinating company events. May schedule interviews and arrange travel. Other responsibilities as assigned
Professional, reliable, articulate, with the ability to multi-task and demonstrate good business judgment, including ability to maintain information confidentiality
Typing Speed: 55wpm
Thorough knowledge of MAXIMO, Word, Excel and PowerPoint.
Acrobat knowledge a plus
Flexible and accepting of more responsibility
Team player and positive attitude
Job Duties:
Work with the Maximo Account Support software to upload work orders
Assist in preparation of budget needs and annual reports of organization.
Assists department(s) by coordinating office services such as personnel, scheduling and calendars, travel, budget preparation and control, special events, and records control.
Compile, store, and retrieve management data, using computer.
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
Direct services, such as maintenance, repair, supplies, mail, and files.
Prepares reports
Reviews and answers correspondence.
Job Benefits & Perks:
Fun work environment
Growing Company
Growth opportunity (offers new skills and experience development)
Hi-Tech industry
Open communication
Opportunity to make a difference
State of the art technology
Well established
The company works exclusively with renewable energy, specifically in five of them wind, solar PV, solar thermal, hydro and biomass.
Other Requirements
HS/GED completed
All applicants will be subject to a pre-employment background check. (A conviction record will not necessarily prevent you from being employed. You will be required to complete and submit a questionnaire. We will consider your age at the time of the offense, when the offense occurred, the seriousness and the nature of the offense, as well as any rehabilitation to determine your employability.)
Applicant will be subject to a drug screen as a condition of employment
Please email your resume to - mona.
Or apply online at -
Contact Information
Elk City
105 Janets Way, Ste. B
Elk City, OK 73644
Category: Administrative
Location: Elk City OK
Job duration: 1 day
Job expires on: January 1, 2015

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